CHAPTER
1: ORGANIZATION & ADMINISTRATION
POLICY 1A.13 Public & Private Information: Record
Maintenance and Retention
Anoka-Ramsey Community College will establish a procedure
for the maintenance and retention of private data and public
information (records). The procedure will be in accordance
with federal regulations, Minnesota statutes, the Family
Educational Rights and Privacy Act (FERPA), and the Minnesota
Government Data Practices Act (MGDPA). The procedure will
include:
- The length of time information will be maintained
- The method for destroying information
- Identification of the position responsible for information
oversight
The college will identify student and employee data privacy
coordinators. Both coordinators will serve as ARCC’s
reporting liaisons to the State of Minnesota and the MnSCU
system and provide oversight for ARCC’s records retention
schedule.
For further information, refer to the following ARCC policies,
procedures, and forms:
- Policy 4H.1 and Procedure 4H.1 College Personnel
Files
- Policy 4H.2 and Procedure 4H.2/11Privacy of Records (employees)
- Request for Employee Personal Data (guideline)
- Consent to Release Student Information (guideline)
Also visit http://www.revisor.leg.state.mn.us/bin/bldbill.php?bill=H2121.0&session=ls84
Related Documents
PROCEDURE 1A.13/11 - Record
Maintenance and Retention
Records Retention Schedule
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History:
| 5.05 |
Amended former ARCC Policy 2A.2 to include both
student and employee public and private information.
Moved policy to Chapter 1. |
| 12.08 |
Added Records Retention Schedule link. |
For Minnesota State Colleges and Universities (MnSCU) policies
and procedures, go to www.mnscu.edu/Policies/PolicyIndex.html
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