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Policies and Procedures

Chapter 1: Organization and Administration

Chapter 2: Student Affairs

Chapter 3: Educational Services

Chapter 4: Human Resources

Chapter 5: Administration

Chapter 6: Physical Plant Operations

Chapter 7: Business Affairs

Chapter 8: College Relations

CHAPTER 1: ORGANIZATION AND ADMINISTRATION

PROCEDURE 1A.4/11 - Communication
for Policy 1A.4

The college shall provide communications through the operational and contractual structure.

Operational

1. Three units (Executive, Educational Services, and Administration) shall serve as the basis for operational communications with all staff members assigned to a unit.
2. Each member shall be responsible for participation in their unit's communication process.
3. Each unit head is responsible for organizing and developing a communication procedure for exchange of information among unit members.
4. Inter-unit communications will be accomplished through:
   1. Meetings of unit heads (President, Vice Presidents and Deans)
   2. Inter-unit meetings of unit members/departments
   3. Joint meetings of the units called by the President
   4. Reporting significant information through the College Bulletin
   5. Timely e-mail

Contractual

1. The following employee and student constituent groups shall serve as the bases for contractual communications: AFSCME Council #6, MAPE, MMA, Student Senate and Faculty Association.
2. Each constituent group shall have the opportunity to meet with the President to present ideas and to influence decision-making in accordance with its contract or board policy.

Structure

1. The College Bulletin is the official medium for announcing college-wide matters. It will be distributed on the first class day of each week during the academic year and when deemed necessary by the President during the remainder of the year.
   • ITEM 1 of the College Bulletin will list the CALENDAR of meetings as submitted for the college.
   • ITEM 2 will announce POLICY PROPOSALS (Step l).
   • ITEM 3 will announce final ACTION (Step 2) taken by the President on policy proposals.
2. Timely e-mail, voicemail announcements, and weather emergency/closurememos are also official forms of communication.

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History :

For Minnesota State Colleges and Universities (MnSCU) policies and procedures, go to www.mnscu.edu/Policies/PolicyIndex.html

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