CHAPTER 1: ORGANIZATION
AND ADMINISTRATION
PROCEDURE 1B.4/11 - Individuals
with Disabilities
for Policy 1B.4
- Anoka-Ramsey Community College will inform all employees
of this accommodation policy in accessible formats.
- The employee shall inform his/her manager or supervisor
of the need for an accommodation.
- Anoka-Ramsey Community College may request documentation
of the individual’s functional limitations to support
the request. Any medical documentation must be collected
and maintained on separate forms and in separate files.
Supervisors and managers may be told about necessary restrictions
on the work or duties of the employee and about necessary
accommodations. Supervisors and managers will not be told
or have access to medical information unless the disability
might require emergency treatment.
- When a qualified individual with a disability has
requested an accommodation, the employer shall, in consultation
with
the individual:
- Discuss the purpose and essential functions
of the particular job involved. Completion of a step-by-step
job analysis
may be necessary.
- Determine the precise job-related limitation.
- Identify the potential accommodations and assess
the effectiveness each would have in allowing the
individual
to perform the essential functions of the job.
- Select and implement the accommodation that
is the most appropriate for both the individual and
the employer.
While
an individual’s preference will be given consideration,
Anoka-Ramsey is free to choose among equally effective
accommodations and may choose the one that is less
expensive or easier to provide.
- Anoka-Ramsey Community College’s ADA Coordinator/Designee
should work with the supervisor and employee to
obtain technical assistance, as needed.
- If the supervisor is unable to make a definitive
decision, for whatever reason, about providing the accommodation,
the supervisor will forward a written request for accommodation
along with his/her recommendation to the Manager/Supervisor
within 5 working days following the employee’s request.
- If the Manager/Supervisor is unable to make a definitive
decision, for whatever reason, about providing the accommodation,
the Manager/Supervisor will forward a written request for
accommodation, along with his/her recommendations, to Anoka-Ramsey’s
President or designee within 10 working days following
the employee’s request.
- Anoka-Ramsey Community College’s President
or designee will provide a decision in writing to the
ADA
Coordinator/Designee and employee within 10 working days.
- If an accommodation cannot overcome the existing
barriers or if the accommodation would cause an undue
hardship on
the operation of the business, the employee and the ADA
Coordinator/Designee shall work together to determine whether
reassignment may be an appropriate accommodation.
The ARCC ADA Coordinator/Designee shall first look for
an equivalent vacant position at Anoka-Ramsey equivalent
to the one presently held by the employee in terms of
pay and other job status. If the individual with the
disability is not qualified, with or without reasonable
accommodation, for a vacant position (or a position Anoka-Ramsey
knows will become vacant within a reasonable period of
time), Anoka-Ramsey may reassign the individual as a
reasonable accommodation to a lower graded vacant position
for which the employee is qualified. If this occurs,
Anoka-Ramsey is not required to maintain the individual’s
salary at the previous level.
Anoka-Ramsey Community College will look at transfer
opportunities, mobility opportunities, appointment opportunities,
noncompetitive and competitive opportunities (MS 43A).
Anoka-Ramsey Community College is not required to create
a new job or to bump another employee from a job in order
to provide a reassignment as a reasonable accommodation.
- If a request for accommodation is not approved,
the Anoka-Ramsey Community College President or designee
shall
inform the employee of the reason(s) for non-approval,
in writing, within 3 working days of the decision.
Adapted from State of Minnesota, ADA Reference Manual,
1996, pp. 30 and 31.
For Minnesota State Colleges and Universities (MnSCU)
policies and procedures, go to www.mnscu.edu/Policies/PolicyIndex.html
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